Committees

The OVFC Board of Directors maintains several standing committees to address various administrative goals and objectives. Committees are listed and described below. Members interested in participating in a committee should contact the listed committee chair.

AUDITING, BUDGET & FINANCE

Chair: Dave Svadeba

This committee will develop and maintain financial records for all monies and accountrs of the OVFC. They will maintain administrative procedures to ensure that all required records are maintained and available. The committee will conduct internal audits of funds and accounts as needed and provide for the timely submission or records to an accountant designated by the Board of Directors for the purposes of auditing OVFC financial records and/or filing tax returns and other required government forms. This committee with input from the Chief will prepare an annual budget for operational expenses to be submitted to the County and provide regular operational spending reports required for reimbursement of budgeted operational expenses. They will provide financial reports as directed by the Board of Directors in support of applications for loans, grants, or other sources of funding or to meet the requirements of governmental regulatory agencies.

AWARDS

Chair: Dave Lewis

The Awards Committee will identify available appropriate awards from County, State, and National organizations for which OVFC members may qualify. The committee will make award recommendations to the President and Chief and prepare nominations as directed.

BANQUET

Chair: Jeff Wade

The Banquet Committee shall include the following subcommittees:

Dinner Dance: This committee is responsible for the oversight of the annual OVFC awards banquet. They will develop an invitation list, mail invitations, manage RSVPs of invited guests, create seating arrangements, contract a caterer and musical entertainment, and make final preparations with the President and chief. They will develop a budget and banquet plan by February and obtain fiscal approval and guidance from the Board of Directors.

Recognitions: This committee will ensure that appropriate recognitions and awards are ordered and ready for presentation. the committee will cooperate with the Membership Secretary and LOSAP committee to ensure that all members are awarded with ribbons, pins, etc. for length of service and other relevant recognitions.

Program Book: This committee will be responsible for coordinating and developing the OVFC banquet program book. They will collect and assemble all pertinent data for inclusion in a professional and attractive document for each of these events. They will cooperate with other committees and members as necessary to accomplish this task. They will submit their work to the Board of Directors for approval.

BULL ROAST

Chair: Mark Telfer

This committe will ensure that the OVFC has at least two successful Bull and Oyster Roasts each year. The committee will provide oversight for selecting dates and securing the hall for those dates, ensure that the Public Relations Committee advertises the event, procure and distribute tickets, procure needed food, supplies and permits and coordinate with the Ladies' Auxiliary. The committee will make recommendations to the Board of Directors for new ideas, other events, changes, or cancellations. The Bull Roast Committee shall ensure that all funds are turned over to the Financial Secretary for deposit in a timely manner. The committee will assist with other related functions as required and directed.

BYLAWS AND PARLIAMENTARY

Chair: Dave Lewis

This committee will ensure that all meetings are held in accordance with the OVFC By-Laws and Robert's Rules of Order. The committee will recommend amendments to the by-laws. They will review all proposed amendments ot the by-laws and serve as an advisory group to the membership on the consequences of implementing proposed amendments.

CARNIVAL

Chair: Wylie Donaldson

This committee will ensure that the OVFC has a successful Carnival each year. The committee will provide oversight for selecting dates and securing a vendor for those dates, ensure that the Public RElations Committee advertises the event, procure all needed food, supplies, and permits and coordinate with the Ladies' Auxiliary as needed. The committee will make recommendations to the Board of Directors for new ideas, changes, or modifications. The Carnival Committee shall coordinate with the Treasurer the acquisition of required start-up monies and ensure that all funds received are turned over to the Financial Secretary for deposit in a timely manner.

COMMISSARY

This committee will ensure that various vending machines in the firehouse are supplied and functional. They will maintain adequate products, selection, and quantities. They will ensure that all surplus funds are turned over to the Financial Secretary for deposit. They Commissary Committee will maintain adequate coffee and related supplies for daily use in the firehouse. The committee willa lso provide food at designated meetings and other events as requested by the Board of Directors.

The Commissary Committee shall include the following subcommittees:

Coffee & Vending, Coordinator: Bill Duffell

Food & Hospitality

FACILITIES MAINTENANCE

Chair: Joe Bradley

This committee is responsible for the general operations and maintenance of all OVFC facilities. The committee will develop and update as needed a "prioritized facilities plan" with cost estimates for maintenance of the facilities. They will present the plan to the Board of Directors for approval. The committee will make emergency repairs costing less than $300.00 as necessary. Repairs exceeding $300.00 or not of an emergent status must have the prior approval of the Board of Directors. This committee shal maintain exterior areas and grounds in a neat and orderly fashion. This committee will order and maintain those supplies necessary for daily cleaning and maintenance of OVFC facilities and as needed for special needs as may occur.

The Facilities Maintenance Committee shall include the following subcommittees:

Buildings

Grounds

Supplies

FIRE DEPARTMENT TAGS

Chair: Bob Schappert

This committee will coordinate and approve the issuance of MVA applications for OVFC organizational license plates to members of the OVFC and Ladies' Auxiliary. They will maintain a list of those members issued such plates and the tag numbers assigned. The committee will provide notification to the MVA of any members subsequently deemed ineligible to display the organizational plates of the OVFC (i.e., resigned or terminated members).

GRANTS AND CORPORATE SUPPORT

Chair: Dave Lewis

This committee will develop recommendations for seeking grants and corporate support. They will brief the OVFC Board of Directors on committee goals and approaches to accomplish the goals. After approvel, the committee will prepare necessary documents, briefings, and/or presentations to accomplish the desired goals. The committee will maintain an action plan to maximize resource opportunities. The committee will provide monthly status reports at the regular company meeting.

HALL MANAGEMENT

Chair: Jeff Wade

The Manager is responsible for overseeing all hall activities. The Manager will, on behalf of the OVFC, seek customers, show the hall to prospective renters, sign rental contracts, ensure compliance with all applicable rules and laws, collect funds, and turn over all funds to the Financial Secretary. The Manager will maintain and distribute a monthly calendar of scheduled events. The Manager will also, by way of inspections before and after events, ensure that the hall is clean and ready for use. The Manager will be supported as needed by other members of the committee. The Manager and the committee will make recommendations for change and/or improvements, as required, to the Board of Directors to ensure a profitable and safe operation.

HEALTH & WELLNESS

Chair:

This committee will promote improved health and wellness of the membership The committee wil provide education and awareness of behaviors and activities intended to improve the general health and wellness of the membership including but not limited to diet improvement, smoking cessation, exercise programs, and other self-improvement activities.

HISTORY & ARCHIVES

Chair: Chuck Olson

This committee will research OVFC history and obtain and preserve as many artifacts as possible, and will review records and documents for possible destruction or retention per adopted policy. The committee will provide presentaitons as requested to community and other organizations. They will develop displays, articles and other innovative means to publicize OVFC history.

INFORMATION TECHNOLOGY

Chair: Ryan Speers

This committee will ensure that the OVFC has a working, functional, and useful computer system for general membership use, and administrative and suppression management. They will ensure that the hardware and software meet the needs of the administrative and suppression officers and OVFC committees. The will ensure that all systems are backed up monthly, or as deemed necessary by the committee to ensure data integrity. The committee will make recommendations to the Board of Directors for new hardware/software, updates, service policies and other changes as may be desired to maintain efficiency. This committee shall also maintain phone, cable, printer, and internet services for operability and cost and make recommendations to the Board of Directors as needed.

LENGTH OF SERVICE AWARD PROGRAM (LOSAP)

Chair: Wylie Donaldson

This committee will provide corporate oversight of the Anne Arundel County LOSAP Program. They will ensure that LOSAP policies and procedures are known by all OVFC members. The committee will ensure that all policies and regulations governing the AA County LOSAP Program are adhered to by each and every member of the OVFC. The committee will maintain a "sign-in log" system and ensure availability to the membership. The committee will complete all reports for submission of LOSAP records as required by the County. The LOSAP committee will maintain all records as required for audit and tax purposes.

LIAISON TO THE LADIES' AUXILIARY

Dan Lewis

The "Liaison" shall maintain appropriate communications between the Ladies' Auxiliary and the OVFC regarding functions, fundraisers, and events requiring participation and/or assitance of either in support or of in cooperation with the other. The Liaison shall coordinate information with other committees as needed.

MEMBERSHIP

Chair: Tracey Berry

This committee is responsible for recruiting new members to the OVFC. The committee will hold monthly "Meet the OVFC" meetings with prospective members using a standard briefing format including handouts and visuals as needed. They will interview prospective members and make recommendations to the general membership for voting disposition. The committee will develop new and innovative means to recruit members from surronding communities. They will seek to diversify the OVFC membership by recruiting people of all races and ages (16 years minimum). They will attempt to recruit and maintain an active administrative membership to support clerical, fundraising, and other non-emergency activities. The Membership Committee shall ensure that all membership funds (dues) are turned over to the Financial Secretary for deposit monthly.

PLANNING

Chair: Craig Harman

This committee will monitor local land use, development, and public infrastructure issues as they may impact the OVFC and its operations in the community. They will monitor and/or attend applicable community and government meetings and hearings including but not limited to State Highway Administration, Odenton Town Center, and Base Realignment and Closure (BRAC), and give regular reports on same to the Board of Directors and the membership. The Planning Committee will endeavor to develop a plan for the possible future renovation, reconstruction, and/or relocation of the OVFC buildings and properties in response to future growth, community needs, and available and anticipated resources. The committee will also develop recommendations for apparatus acquisition, replacement, and/or rehabilitation.

PUBLIC FIRE & LIFE SAFETY EDUCATION

Chair: Kelly Bucco

This committee, working with both the President and Chief, will coordinate at least one major public fire and life safety education open house each year (coordinating with "Odenton Day" as appropriate). The committee will arrange to provide a full array of displays, demonstrations, and workshops for public fire and life safety education. A further focus of the open house is to ensure that members of the surrounding communities and public are aware of the services provided by the OVFC. The committee will coordinate with other committees as needed. The committee shall provide a proposed budget to the Board of Directors by July 1 to ensure the availability of funds for the purchase of support materials and supplies.

This committee will include the following subcommittees:

Citizen CPR: This subcommittee will work in coopoeration with the Public Fire & Life Safety Education Committee and the EMS Committee to provide CPR training to the public. This subcommittee will network with other committees and community groups and businesses to provide lifesaving CPR training to the public. Subcommittee members will coordinate training events as needed, properly document and certificate all training, and provide activity reports as needed.

Blood Drive: This subcommittee will schedule and manage at least one community blood drive hosted by the OVFC annually. Duties include scheduling facilities, scheduling Red Cross assets, advertising, and supervising the event.

Station Tours/Birthday Parties: This subcommittee will be the point of contact for scheduling station tours and will coordinate same with the assigned duty crew and/or officer.

PUBLIC INFORMATION

Chair: Bob Rose

The Public Information Committee shall include the following subcommittees:

Public Information Officer (PIO): The PIO will act as the sole representative to the press for all news and media requests regarding emergency activities and matters of corporate, legal, operational, and/or political affairs. No information shall be released to the public thorugh any medium without prior approval of the PIO. Current PIO: Bob Rose

Public Relations & Newsletter: This subcommittee will advertise OVFC events, recruiting initiatives, and fundraising activities utilizing local media and other available resources as appropriate. they aill also produce a semi-annual newsletter (Spring/Banquet, Fall/Open House "Odenton Day") that has a consistent look and main topic. The newsletter will be distributed to OVFC members, OVFC Ladies' Auxiliary members, local political officials and community leaders, associations, and organizations. The focus of the newsletter is to communicate current and relevant information in a professional manner. They shall coordinate appropriate stories and articles with the Web Page Subcommittee, History & Archives Committee, and other as appropriate. Coordinator: Bruce McPherson

Web Page & Facebook: These subcommittees shall maintain a preofessional and informational web page and Facebook page for the OVFC. The focus of their work is to communicate current and relevant information to OVFC members and the public in a professional manner. These subcommittees shall coordinate appropriate stories with other committees as required. Coordinator: Mike Brown

QUARTERMASTER

Chair: Mike Davis

This committee is responsible for stocking, issuing, and/or selling uniforms, patches, pins, and other uniform items. They will also maintain a minimum suuply of firefighting equipment for issuance by the Chief. The committee will manage the quartermaster process in a manner that ensures reasonable hours of availability and will post scheduled hours, ordering information, and other pertinent announcements. The focus of the quartermaster service is to ensure that all members of the OVFC have appropriate uniforms/attire to represent the company in a respectful and professional manner. The Quartermaster will ensure that all stock and funds are secured at all times and shall ensure that surplus funds are turned over to the Financial Secretary for deposit monthly or as otherwise necessary.

REMEMBERANCES

Chair: Bob Rose

This committee will ensure that cards, flowers, and/or fruit or snack baskets are sent to members, affiliates, or close friends of the OVFC in recognition of special circumstances such as illness, hospitalization, birth of a child, etc. The committee will also ensure that flowers are sent in remembrance of lost members, affiliates, or close friends of the OVFC.

SOCIAL

Chair: Marty Hammond

This committee will develop new and fresh ideas for social activities for OVFC memebrs and their family memebrs when applicable. The committee will consider a family night at the ballpark, summer picnic or softball game, pool party, Superbowl party, or bowling as examples. The committee will also develop ideas for company activities and food preparation and planning for the annual AACVFA Convention outing. Proposals, including an anticipated budget, will be presented to the Board of Directors for approval, funding, and authorization.

SPECIAL PROGRAMS FUNDRAISING

This committee will manage all aspects of the annual OVFC Mail-Out Fundraiser, Photo Fund Drive program, and other special fundraisers as assigned. They will coordinate these fundraising activities with the Board of Directors and obtain their approval prior to initiating a proposed program. The committee will draft letters as needed for the President's signature, stating the purpose of the fundraiser. The committee will record all donations as required. all donations are to be prepared for and turned over to the Financial Secretary in a timely manner and as directed. The committees and the Financial Secretary will establish procedures to ensure records integrity and compliance with the by-laws of the OVFC and applicable local, state, and federal laws and regulatios. These committees will informt the Board of Directors of progress by making monthly status reports at the regular company meetings.

This committee will have the followign subcommittees:

Mail-Out Fundraiser: Coordinator: Susan Drinnon

Photo Fund Drive: Coordinator: Chuck Olson

Enhanced Funding Efforts: This subcommittee will investigate possible new fundraising efforts and/or ways to enhance or improve existing fundraising efforts. The committee will work with existing committees with the goal of improving current efforts and will propose new possible programs for consideration of the Board of Directors. Coordinator:

STATISTICS

Chair: Troy Odendhal

This committee will complete activity reports of members responses on a monthly and annual basis. They will maintain and make available such records for other committees (LOSAP, Banquet, Newsletter, etc.) as needed. They will provide a written and oral report at the monthly company meetings and make recommendations for the award of the monthly uniform awards for top responder (Fire and EMS) to the Board of Directors.

UNIFORM & CEREMONY

Chair: Mike Zoeller

This committee will develop and maintain a uniform dress code including descriptions of classification of uniform options, placement of patches, pins, and other awards and accoutrements worn on the uniform. The committee will present proposed uniform regulations, accessories, etc., to the Board of Directors for approval and adoption. The committee will develop visual aids for display to educate the membership on the vaious uniforms and their proper display. The focus of the committee is to ensure that all members of the OVFC have the information necessary to wear the uniform in a way that represents the company in a professional and respectful manner. The committee will also plan and coordinate the participation of the OVFC Honor Guard in ceremonies and other events as applicable.

This committee will include the following subcommittee:

Honor Guard: The Honor Guard, as directed, will attend those functions where an official representation of the OVFC is required as part of a ceremony or event. Ceremonies may include funerals, memorial services, dedications, and other appropriate civic or fire service events. They will maintain a dress blue uniform according to OVFC specifications and to a high degree of cleanliness, flash, and finish. Chair: Dave Dannegger

Odenton Volunteer Fire Company
1425 Annapolis Road
Odenton, Maryland, 21113
(410) 674-4444
(410) 672 - 0758 (fax)
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